Mt. Vernon Register-News


July 18, 2014

Clerk gets electronic billing

MT. VERNON — The City Clerk’s office is now using electronic billing.

“We’ve just gone electronic,” City Clerk Jeri Hopkins said. “Up until now, we’ve been handwriting receipts, physically taking the checks and copies of receipts to the finance department. Now, we’re networked using the finance department software and putting in everything electronically.”

Making the move saves time and ensures accuracy for those who are paying licenses and fees in the office.

“It’s accurate because it’s in real time and eliminates the extra people,” Hopkins said. “It also eliminates steps int he process and streamlines the operations not just in the City Clerk’s office, but in the Finance Department as well.”

At this time, the City Clerk’s office collects for several licenses and city fees, including building permits, liquor licenses, video gaming license fees, tobacco licenses, bow hunting licenses and boat licenses for Jaycee Lake.

“It may seem like a small thing, but taking the process from handwriting to computer and networked is a big thing,” Hopkins said. “It’s exciting to be able to streamline the systems, and do a better job for residents.”

According to information from the Finance Department, the new software will enable bills and funds to be processed up to three weeks earlier than previously.

“That means the money is deposited that much sooner,” Hopkins said. “Before it was taking up to three weeks for the paperwork to go through the process.”

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